JACoW TM 2017

Lecture Hall room 216 (Institute of High Energy Physics (IHEP))

Lecture Hall room 216

Institute of High Energy Physics (IHEP)

19B Yuquan Road Shijingshan District 100049 Beijing China

JACoW Team Meeting 2017

Team Registration
  • Adrian Mönnich
  • Akihiro Shirakawa
  • Charlie Horak
  • Christine Petit-Jean-Genaz
  • Dong Eon Kim
  • Garry Trahern
  • Hong Chen
  • Jan Chrin
  • Jana Thomson
  • Johan Olander
  • Ketel Turzo
  • Kyoko Makino
  • Laurent Serani
  • Lin Bian
  • Magdalena Montes-Loera
  • Maxim Kuzin
  • Nicole White
  • Ning Zhao
  • Pietro Pisciotta
  • Sue Waller
  • Takashi Kosuge
  • Toshinari Tanaka
  • Volker RW Schaa
  • Xin Han
    • 14:00 18:00
      Pre-Team Meeting: Sunday (by Invitation only)

      by Invitation only

    • 09:00 18:00
      Pre-Team Meeting: Monday (by invitation only)

      by Invitation only

    • 08:30 09:00
      Registration 30m
    • 09:00 09:15
      Welcome Introduction 15m
      Speaker: Qing Qin (Institute of High Energy Physics)
    • 09:15 09:45
      JACoW Board of Directors Welcome & Summary Report Pre-Meeting 30m

      Overview of BoD aims for the Team Meeting, report on JACoW mission, activities, areas of development, challenges, future forecasts and needs. Introduce active working groups, asks for expressions of interest and advise parallel meeting times (Mobile App, 2018 TM, Online Help, One-on-one, etc. )

    • 09:45 09:55
      JACoW Voting Introduction (Voting Scrutineer + JACoW Chair + Candidates) 10m

      Introduce the procedure for voting, the candidates, Introduce the procedure and time frame, who is eligible to vote.

    • 09:55 10:25
      What is JACoW and What Does It Offer Your Conference? 30m

      The JACoW collaboration is a collaboration which has wide community of collaborators from around the world. Being born out of the arrival of electronic publication in the mid-nineties, JACoW has had a team of innovators who have co-operated delivering systems and tools for the organisation, operation, and long term achieving of conference proceedings for the accelerator and complementary communities. This talk will give a look at the history at the genesis of JACoW to modern day, vision into the future, and discuss the obligations and policies, network of collaborators and supporting volunteers, which enable the effective outcomes of the collaboration and bind it together.

    • 10:25 10:55
      Where to Get Help? 30m

      This talk will outline the locations and current literature and various helpful tutorials available on the JACoW and Source Forge websites. This talk aims to give insight to logical filing of the information, and give example how the information can be further edited and continuously improved.

    • 10:55 11:00
      Revision of 2016 Meeting Information 5m

      This talk will highlight the parts of this years programme which are new, and information not repeated this year which can be found in the previous Team Meeting pages.

      Speaker: David Button (Australian Nuclear Science and Technology Organisation)
    • 11:00 11:30
      Coffee Break 30m
    • 09:00 09:40
      Scaling of Roles Tasks and Resources vs Size of your Conference 40m

      ECRIS has about 60 participants, IBIC has about 250, and IPAC has about 1500. Not all teams are built equal, but are built to the size of the task ahead of them! JACoW has many member conferences of many different subject areas and thus different sizes. This talk aim to show examples of different size conferences and the considerations which are made in the condensing of roles, the size of the teams involved, typical budget implications, and aspects of SPMS and other tools used to organise and run the conference.

      Speaker: Dr. Todd Satogata (Thomas Jefferson National Accelerator Facility)
    • 11:00 11:30
      Morning Tea 30m
    • 11:30 13:30
      Conference Proceedings Production Activities
      • 11:30
        Running & Staffing Your Proceedings Office & Other Important Roles 40m

        Running a proceeding's office can be full of traps and generate allot of extra work for your team and leave even more work to be finished after the conference if not run efficiently. This talk will draw on many experiences in staffing, constructing, and running a proceedings office, and the roles that surrounding office have in contributing to the smooth operation, and achieving the final bundle of material for publication.

        Speaker: Christine Petit-Jean-Genaz (European Organization for Nuclear Research)
      • 12:10
        Processing Transparencies & Embedding Animations 40m

        A large number of conference series are now routinely achieving oral presentation transparencies as part of the proceedings. This talk will look at the process which has been established with the SPMS instance to manage this process, and issues surrounding the ever growing number of presentations utilising the animations and how these are embedded in the pdf file.

        Speaker: Ms. Michaela Marx (DESY)
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