In order to enable an iCal export link, your account needs to have an API key created. This key enables other applications to access data from within Indico even when you are neither using nor logged into the Indico system yourself with the link provided. Once created, you can manage your key at any time by going to 'My Profile' and looking under the tab entitled 'HTTP API'. Further information about HTTP API keys can be found in the Indico documentation.
Additionally to having an API key associated with your account, exporting private event information requires the usage of a persistent signature. This enables API URLs which do not expire after a few minutes so while the setting is active, anyone in possession of the link provided can access the information. Due to this, it is extremely important that you keep these links private and for your use only. If you think someone else may have acquired access to a link using this key in the future, you must immediately create a new key pair on the 'My Profile' page under the 'HTTP API' and update the iCalendar links afterwards.
Permanent link for public information only:
Permanent link for all public and protected information:
(Institute of High Energy Physics)
JACoW Board of Directors Welcome & Summary Report Pre-Meeting30m
Overview of BoD aims for the Team Meeting, report on JACoW mission, activities, areas of development, challenges, future forecasts and needs. Introduce active working groups, asks for expressions of interest and advise parallel meeting times (Mobile App, 2018 TM, Online Help, One-on-one, etc. )
Introduce the procedure for voting, the candidates, Introduce the procedure and time frame, who is eligible to vote.
What is JACoW and What Does It Offer Your Conference?30m
The JACoW collaboration is a collaboration which has wide community of collaborators from around the world. Being born out of the arrival of electronic publication in the mid-nineties, JACoW has had a team of innovators who have co-operated delivering systems and tools for the organisation, operation, and long term achieving of conference proceedings for the accelerator and complementary communities. This talk will give a look at the history at the genesis of JACoW to modern day, vision into the future, and discuss the obligations and policies, network of collaborators and supporting volunteers, which enable the effective outcomes of the collaboration and bind it together.
Where to Get Help?30m
This talk will outline the locations and current literature and various helpful tutorials available on the JACoW and Source Forge websites. This talk aims to give insight to logical filing of the information, and give example how the information can be further edited and continuously improved.
Revision of 2016 Meeting Information5m
This talk will highlight the parts of this years programme which are new, and information not repeated this year which can be found in the previous Team Meeting pages.
(Australian Nuclear Science and Technology Organisation)
Scaling of Roles Tasks and Resources vs Size of your Conference40m
ECRIS has about 60 participants, IBIC has about 250, and IPAC has about 1500. Not all teams are built equal, but are built to the size of the task ahead of them! JACoW has many member conferences of many different subject areas and thus different sizes. This talk aim to show examples of different size conferences and the considerations which are made in the condensing of roles, the size of the teams involved, typical budget implications, and aspects of SPMS and other tools used to organise and run the conference.
(Thomas Jefferson National Accelerator Facility)
Conference Proceedings Production Activities
Running & Staffing Your Proceedings Office & Other Important Roles40m
Running a proceeding's office can be full of traps and generate allot of extra work for your team and leave even more work to be finished after the conference if not run efficiently. This talk will draw on many experiences in staffing, constructing, and running a proceedings office, and the roles that surrounding office have in contributing to the smooth operation, and achieving the final bundle of material for publication.
(European Organization for Nuclear Research)
A large number of conference series are now routinely achieving oral presentation transparencies as part of the proceedings. This talk will look at the process which has been established with the SPMS instance to manage this process, and issues surrounding the ever growing number of presentations utilising the animations and how these are embedded in the pdf file.